CYMA Systems, Inc. — Accounting for Windows Payroll Module

From the September 2009 Review of Professional
Payroll Programs

CYMA
offers several business and professional accounting packages, including options
for fund accounting, job costing and write-up. Offered as an add-on to these
accounting packages, CYMA’s Accounting for Windows Payroll system offers
full live and after-the-fact payroll processing and compliance capabilities,
with the ability to manage unlimited business entities and employees, plus departmental
and subsidiary units. The program includes support for all states and multi-state
employees, as well as direct deposit, workers’ compensation tracking,
and benefits and accruals management. The CYMA Payroll module starts at $645,
with unlimited payroll and check printing capabilities included. Users must
also run the base Accounting for Windows System Manager, which costs $645 and
the Pervasive Database engine, which costs $140. Annual maintenance for the
Payroll module is $169.

DATA ENTRY & KEY FEATURES:
CYMA’s accounting system is a traditionally installed program, but the
program uses interfaces built on HTML and other web technology to provide easy
user customization. The home screen for using the program is the eDesk, which
allows users to create shortcuts to any program features, reports and tools,
or to add links to any websites. If preferred, users can turn off the eDesk
and use the program’s other navigation menus and features. To access the
Payroll module, users simply select it from the menu or their eDesk. Pull-down
menus across the top of the screen then provide payroll-specific options for
file management; maintaining employees, departments and locations; entering
payroll data; processing runs; reporting; and Help.

For users managing multiple companies, the CYMA system opens to the last client
worked on, with a client selection screen available from the file menu providing
a sortable spreadsheet list that can be customized to display summary client
data. The same customization options are available for employee selection lists.
When entering or editing employee information, CYMA offers detailed data-entry
screens that include selection lists for selecting employee pay frequencies,
class, states, status, rates and other data, as well as lookup options for assigning
departments, locations and clients. The screen also offers an expandable menu
on the left for quickly mov-ing between employee information, in-cluding defaults,
personal info, pay histories, earnings, benefits, taxes and other deductions.
CYMA’s Payroll module can be used to manage any type of employee, including
salaried, hourly, commission, piecework and tipped. It can also manage bonuses,
advances, reimbursements and other miscellaneous pay types. Any number of deductions
can be applied to employee pay, either pre- or post-tax.

Time data for employees can be set to automatically populate based on defaults,
be imported into the program from spreadsheets or time clocks, or can be manually
entered. When processing a run, the system then allows users to post entered
type to the payroll run and then process runs that can be performed across all
employees on that frequency, or by department, location and even individual
employees. Prior to final processing, the system offers a payroll proof, which
can be viewed on-screen, saved to file or printed. Employee’s can have
pay deposited to multiple direct deposit accounts or partially in print check
form. Users can processes unlimited payroll runs or check reprints at no additional
cost.

REPORTING CAPABILITIES:
CYMA’s Payroll module offers dozens of reports grouped into categories
for employee output, company information, data entry, current period, quarterly
reports, GL and journal, annual and miscellaneous, system reports and client
grouped reports. All reports can be customized to user and client needs and
can be viewed on-screen or saved to several file formats, including PDF, Word,
Excel, HTML, XML, ODBC and text. The system also includes an audit trail. Compliance,
e-filing and electronic payment of federal liabilities is included with the
program, and CYMA Payroll can prepare printable forms 940, 941, 1099, W-2, W-3,
FUTA and SUT.

INTEGRATION/IMPORT & EXPORT:
All of CYMA’s programs share the same Pervasive Database engine, allowing
the programs to work seamlessly with each other and share data as needed. This
notably includes integration between the Payroll module and the GL. CYMA also
uses customizable Active-X controls for a more seamless integration. The system
can export data into multiple formats for import into other accounting packages,
and can import data from spreadsheets and employee time clock systems.

RELATIVE VALUE:
CYMA’s Payroll module offers comprehensive capabilities that can handle
virtually any payroll situation for small to large employers, with direct deposit,
electronic filing and benefits management capabilities in-cluded. It also offers
extensive customization options that allow users to tailor almost every aspect
of the system to their needs. The program’s direct integration with other
system modules makes it an optimal fit for companies using the CYMA suite.

2009 Overall Rating: